You’re building something. The last thing you need is to plan your own trip.
Business travel coordination for small business owners who’d rather focus on the work than the logistics.
Running a business means your calendar is already full. When a retreat, conference, or team off-site gets added to the mix, the planning doesn’t stop — it just lands on your plate alongside everything else.
That’s where we come in.
Phoenyx Jo Virtual Agency handles the research, the coordination, and the details so you arrive informed, prepared, and ready — without spending hours inside booking tabs and vendor inboxes.
WHAT WE HANDLE
Travel coordination built around how you actually work.
Whether you’re heading to a conference solo, gathering your team for an off-site, or planning a retreat that doubles as a reset — we manage the logistics from start to finish.
Corporate Retreats & Team Off-Sites
Your team deserves a space that actually energizes them. We research and coordinate venues, accommodations, ground transportation, and group logistics so your retreat runs smoothly and your team shows up ready to think.
What’s included:
- Venue and accommodation research based on your team size, budget, and goals
- Group travel logistics and coordination
- Itinerary planning and scheduling support
- Vendor communication and follow-up
- Pre-departure briefing document for all attendees
Executive & Founder Travel Coordination
You shouldn’t be spending billable hours booking your own flights. We handle the details of your business travel so your time stays where it belongs — on your business.
What’s included:
- Flight, hotel, and ground transportation research and booking support
- Custom travel itinerary with all confirmations in one place
- Calendar coordination and travel reminders
- Contingency planning and backup options
- Post-trip expense organization support
Conference & Event Travel
Conferences move fast. We make sure you’re not scrambling before you even get there.
What’s included:
- Hotel research near the event venue
- Transportation coordination
- Pre-event schedule and session planning support
- Travel itinerary with all logistics documented
- Check-in reminders and day-of communication support
Add-on
Business Concierge Experience
For clients who want more than logistics — dining, entertainment, and curated experiences woven into the trip.
- Business dining research and reservation coordination
- Show, event, and activity ticket sourcing and confirmation
- Client entertainment planning and coordination
- Experience and destination recommendations tailored to your trip
- Full concierge itinerary integrated into your travel schedule
WHY PHOENYX JO VIRTUAL AGENCY
High-touch coordination without the corporate overhead.
Big travel management platforms are built for large companies. They’re impersonal, clunky, and not designed for the way small business owners actually move.
We work differently. Every trip is handled with the same attention and care we bring to all of our virtual operations work — direct communication, thorough research, and zero guesswork on your end.
You tell us where you’re going and what matters. We handle the rest.
HOW IT WORKS:
Simple from start to finish.
- Submit your inquiry-Tell us about your upcoming trip — dates, destination, team size, and any priorities or preferences.
- We get to work-We research your options, coordinate with vendors, and put together a full travel plan tailored to your needs and budget.
- Review and confirm-You review everything, we handle any adjustments, and you get a clean pre-departure brief with all the details in one place.
- Travel with confidence-You show up prepared. We’re available for any day-of support you need.
Business travel coordination is available as a standalone service or as an add-on for existing Phoenyx Jo Virtual Agency retainer clients.
Pricing is based on the scope of your trip — group size, number of travel components, and timeline. All engagements begin with a complimentary discovery call.
Retainer clients receive priority scheduling and a discounted rate on all business travel coordination.
Ready to hand off the logistics?
Before your discovery call, we ask that you complete a short intake form so we can come prepared and make the most of your time together.
After submitting, you’ll receive a link to schedule your complimentary 20-minute Business Travel Discovery Call directly.