Hiring Agents

🌟 Now Hiring: Virtual Assistant (Remote)

Join the Team at Phoenyx Jo Virtual Agency

Phoenyx Jo Virtual Agency is a boutique virtual operations agency built on structure, service, and excellence. We support clients across multiple industries with professional front-office operations and creative business support. We’re growing — and we’re looking for independent contractors who take their work seriously and thrive in a remote, client-facing environment.

All positions are 1099 independent contractor roles. You set the pace, we provide the work.

🔹 Open Roles

Virtual Receptionist

You’ll serve as the professional front line for agency clients — managing first impressions, handling incoming inquiries, and keeping client operations running smoothly on a day-to-day basis.

Primary duties

• Call handling, message taking, and client intake support
• Appointment scheduling and calendar coordination
• Inbox management and professional email correspondence
• Client follow-ups and response handling via phone and email
• Maintaining accurate records in CRM and scheduling platforms
• Supporting client onboarding and communication workflows

Administrative Support Specialist

You’ll provide operational backbone support for agency clients — keeping projects organized, documents polished, and daily business functions moving without friction.

Primary duties

• Document formatting, preparation, and file organization
• Data entry, research tasks, and reporting support
• Scheduling, calendar management, and meeting coordination
• Project tracking and task management via Notion and Slack
• Email drafting, follow-ups, and internal communications
• General operational support as directed by client workflows

Creative Admin & Design Support

You’ll blend creative and administrative skills to support brand presentation and content organization for agency clients. This role is ideal for someone who’s as comfortable in Canva as they are in a shared Google Drive.

Primary duties

• Canva design work — social graphics, branded templates, marketing assets
• Brand asset organization, file naming, and digital library maintenance
• Content formatting and light copy support for social media posts and scheduling
• Visual support for presentations, proposals, and client-facing documents
• Coordinating content calendars and post scheduling across platforms
• Administrative support tied to content workflows and project coordination

E-Commerce Support Assistant

You’ll assist e-commerce clients with the behind-the-scenes coordination that keeps their storefronts running — from product listings to order flow and customer communication.

Primary duties

• Product listing creation, updates, and backend management
• Order processing, tracking, and fulfillment coordination
• Customer inquiry responses and basic support ticket handling
• Inventory monitoring and data entry
• Vendor and supplier communication support

Real Estate Support Assistant

You’ll support real estate professionals with the administrative and coordination work that keeps transactions, listings, and lead pipelines organized.

Primary duties

• Listing coordination, data entry, and MLS-related support
• Lead research, follow-up tracking, and CRM data management
• Transaction coordination support and document organization
• Scheduling showings, inspections, and client appointments
• Market research and property data compilation

🔹 Requirements

• Prior VA, administrative, or customer support experience.
• Strong organizational and communication skills.
• Proficiency with common business tools (Google Workspace, CRM systems, scheduling platforms, social media tools).
• Ability to work independently and manage tasks without hand-holding
• Access to your own equipment (computer, headset, internet).
• Professionalism, discretion, and the ability to manage tasks independently.
• Comfortable operating as a 1099 contractor (self-managed taxes/benefits)

🔹 Tools & Platforms

Familiarity with any of the following is a plus. Training provided on agency-specific workflows.

• HubSpot
• Notion
• Slack
• Google Workspace
• Canva
• Make (Integromat)
• Allo
• 1Password
• TravelJoy
• Social media scheduling toolsCRM platforms (general)

🔹 Compensation & Schedule

Growth opportunities with additional client projects as the agency expands.

Contract rate: $20–$25/hour (USD) depending on skills and experience.

Flexible schedule — hours vary by client needs (average 10–25 hours per week to start).

Ready to join the team?

Submit your application below. Tell us which role interests you, what you bring to the table, and what kind of work environment helps you do your best.

APPLY NOW!

Looking for an internship instead? Learn about our Internship Program → PJVA Internship